Quick Reference — Track Fields #
Section 1: Basic Information #
| Field | Required? | Notes |
|---|---|---|
| Title | YES * | The name of your track. |
| Track Type | YES * | Instrumental, Vocal, Underscore, etc. |
| Genre | YES * | Primary genre classification. |
| Sub-Genre | Optional | More specific genre classification. |
| Mood | Optional | One or more mood descriptors. |
| Instruments | Optional | Instruments featured in the track. |
| Keywords | Optional | Comma-separated search terms. |
| TV References | Optional | TV shows matching the feel — comma separated. |
| Band/Artist References | Optional | Sound-alike artists — very important for pitching. |
| Signed | Optional | Check if currently signed to a publisher. |
| Registered to PRO | Optional | Check if registered with ASCAP, BMI, SESAC, etc. |
| Description | Optional | Brief description of mood, energy, and instrumentation. |
| Track Length | Optional | Duration. Example: 3:45. |
| Key of Track | Optional | Be consistent — use the same format throughout your catalog. |
| BPM | Optional | Tempo in beats per minute — numbers only. |
| PRO Registration Number | Optional | Your PRO registration number for this track. |
| PRO Registration Date | Optional | Your PRO registration date. |
| ISRC Number | Optional | International Standard Recording Code — per recording. |
| ISWC Number | Optional | International Standard Musical Work Code — per composition. |
Section 2: Contributors #
| Field | Notes |
|---|---|
| Writer Name | Select from existing catalog or add new. |
| Contribution | Music, Lyrics, or Music and Lyrics. |
| Percentage | Must total 100% across all writers. Use 33.33 for thirds. |
| Musician Name | Select from existing catalog or add new. |
| Duty / Role | Their role on this track. Example: Lead Guitar, String Arrangement. |
| Work for Hire | Check if this musician is a work-for-hire contributor. |
| Comments | Any notes about this contributor’s involvement. |
Section 3: Publishing Deals #
| Field | Notes |
|---|---|
| Deal Name | An identifier for your reference. Example: BMG Non-Exclusive 2024. |
| Deal Type | Exclusive, Non-Exclusive, or Work for Hire. |
| Publisher | Select from catalog or add new. Multiple publishers can be added. |
| Publisher Split % | For co-publishing deals — percentages must total 100%. |
| Comments | Notes about this specific deal. |
| Alternate Track Title | If the publisher uses a different title for this track. |
| Reversion Date | Date when rights return to you if publisher does not perform. |
Tips for Best Results #
- Tip: Fill in as many fields as possible. The more metadata you have, the better your search results will be when looking for tracks to pitch.
- Tip: Be consistent with your formatting — especially for the Key field. Pick a format (example: “C Major”) and use it the same way every time throughout your catalog.
- Tip: Sound-alike artist and TV show references are extremely valuable. Music supervisors frequently search by sound-alikes when fulfilling briefs. Do not skip these fields.
- Tip: Add keywords that describe how the track feels, where it might be used, and what emotions it evokes. Think about what words a music supervisor might search for.
- Tip: You can save each section independently as you go. You do not need to complete the entire track in one sitting.
- Tip: If a track is signed, always record the deal details including the reversion date. Missing a reversion date means missing the opportunity to reclaim your rights.
